Name Change of Company

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Change name of company
Change main objects
Change Capital

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Documents Required for Name Change of Company

  • 1     Signed copy of Board Resolution provided by us
  • 2     Signed copy of Notice along with Explanatory Statements provided by us
  • 3     Signed copy of Special Resolution provided by us
  • 4     Signed copy of Minutes of General Meeting provided by us
  • 5     Altered MOA provided by us
  • 6     Altered AOA provided by us
Process Involved 20%

Step 1

Documentation

Step 2

File form INC-1

Step 3

Name approval

Step 4

Form INC-24

Step 5

Form MGT-14

Step 6

Incorporation Certificate

After the complete documentation and filing of forms with the requisite documents,the procedure of Name change of the Company takes 7-10days , subject to ROC processing time.

File form INC-1 with ROC for approval of name and maximum 6 (Six) names can be suggested in one form. Form shall be filed with prescribed fees.

Once a name for the Company is approved by Registrar, an Extra Ordinary General Meeting shall be convened as the name change requires member’s approval in General Meeting.

Form INC-24 shall be filed with Registrar of Companies within 30 days of passing Special Resolution for the approval of name change with Central Government (Power delegated to ROC)

Form MGT-14 shall be filed with Registrar of Companies within 30 days of passing Special Resolution to file a copy of Special Resolution.

ROC will issue a New Certificate of Incorporation in form No. – 25. (Rule-29 of THE Companies (Incorporation) Rules, 2014). Name will be effective from the date of issue of Certificate.

WHY THE COMPANY NEEDS TO CHANGE ITS NAME?

  1. Where in the opinion of the Central Government the name is identical with or too nearly resembles the name by which a company in existence had been previously registered, whether under this Act or any previous company law, then the Central Government shall direct the Company to change the name.

  2. On an application by a registered proprietor of a trade mark that the name is identical with or too nearly resembles to a registered trade mark of such proprietor under the Trade Marks Act, 1999, made to the Central Government within three years of incorporation or registration or change of name of the company, whether under this Act or any previous company law
  3. Where the name of the Company does not reflects the nature of business of the Company.

 

PROCEDURE TO CHANGE THE NAME OF COMPANY

  1. Board members shall convene a Board Meeting to approve the proposal to change the name of the Company and to apply for the change of name of Company.
  2. At least 7 days notice shall be given to board members before the date of meeting.
  3.  File form INC-1 with ROC for approval of name and maximum 6 (Six) names can be suggested in one form. Form shall be filed with prescribed fees.
  4. Once a name for the Company is approved by Registrar, an Extra Ordinary General Meeting shall be convened as the name change requires member’s approval in General Meeting.
  5. Day, date, time for convening General Meeting shall be fix by Board and Clear notice of 21 days shall be given to member for the General Meeting.
  6. General Meeting shall be conducted where proposal of change of name of company shall be passed.
  7. Resolution for alteration of Memorandum of Association shall also put to motion and passed by a Special Resolution where the name clause shall be altered of Memorandum of Association of the company.
  8. Form INC-24 shall be filed with Registrar of Companies within 30 days of passing Special Resolution for the approval of name change with Central Government (Power delegated to ROC)
  9. Form MGT-14 shall be filed with Registrar of Companies within 30 days of passing Special Resolution to file a copy of Special Resolution.

 

Total time consumed to complete the procedure of conversion-

  1. Preparing and Filing of Form INC-1 with Registrar and approval of the same within 3-4 working days.
  2. Preparing and Filing of Form MGT-14 with Registrar and approval of the same within 5-6 working days.
  3. Preparing and filing of Form INC-24 with Registrar and approval of the same within 5-6 working days.
  4. Fresh Certificate of Incorporation shall be issued when Firm INC-24 is approved by Registrar.


POST CONVERSION FORMALITIES

  1. Intimation to all authorities like sales tax, Excise etc about the name and status change of the Company.
  2. Applying of new Pan Card of the Company for new name.
  3. Updating concerned Bank about the new name.
  4. Printing of New MOA & AOA of the Company and making changes according to Public Limited Company if any which contradicts the AOA of Public Company with Private Company.
  5. Paint or affix its name, and the address of its registered office, and keep the same painted or affixed, on the outside of every office or place in which its business is carried on, in a conspicuous position, in legible letters.
  6. Have its name engraved in legible characters on its seal.
  7. Get its name, address of its registered office and the Corporate Identity Number along with telephone number, fax number, if any, e-mail and website addresses, if any, printed in all its business letters, billheads, letter papers and in all its notices and other official publications. 
  8. Have its name printed on hundies, promissory notes, bills of exchange.

Where a company has changed its name or names during the last two years, it shall paint or affix or print, as the case may be, along with its name, the former name or names so changed during the last two years as required on under Point No. (5) to (8)

 

PENAL PROVISIONS

Every alteration made in the memorandum or articles of a company shall be noted in every copy of the memorandum or articles. If a company makes any default in complying with this then the company and every officer who is in default shall be liable to a penalty of one thousand rupees for every copy of the memorandum or articles issued without such alteration.

FAQ

when the name gets approved ,ROC would issue a Fresh Certificate of Incorporation consequent upon name change. The date on that would be date of change of name. Once you recieve this certificate you can change it all the statuory authorities with whom you have registered, PAN TAN Service tax, etc.,Company name plate,Letter head, common seal...etc.
A trading name is a name used by an entity or person to trade commercial products or services . A trading name is not a registered business name. A business may also use its registered, legal name for contracts and other formal purposes. .

 

The Executive Committee selects the names to present to the Board of Directors. The Board unanimously approves the final name.
It is not allowed to add the Numeric character in the Name .